Registration Gateway is SRC Solutions’ flagship product that is designed to simplify the student registration process by minimizing data inaccuracies, removing repetitive administrative tasks and driving down maintenance cost. Earlier this year, SRC Solutions and Surety announced that they had partnered together to integrate Surety’s AbsoluteProof data integrity protection solution into SRC’s Registration Gateway application to secure the authenticity of the students’ electronic records. AbsoluteProof applies a tamper-evident, digital “seal” to each record, providing long-term and independent proof that the record’s content existed at a particular point in time and has not been altered since. The application legally ensures student record integrity.

 “We’ve worked hard to provide our customers with the tools they need to successfully implement a paperless environment within K-12 school environments, and winning this award is a great feat for us,” said Patrick Maher, founder and CEO of SRC Solutions.

“The strength of SRC’s Registration Gateway product is that it enables the school systems to achieve the cost and efficiency benefits of a fully electronic solution, while eliminating the data integrity risks associated with electronic recordkeeping,” says Jim O’Connor, president and CEO of Surety. “SRC’s Registration Gateway not only simplifies and improves the student registration process, but it now offers a more secure approach than any paper-based process that it replaces.”

EdTech Digest is a publication featuring leaders in and around the education sector who are dedicated to making a difference for future generations through the innovative use of technology. Its award program recognizes individuals and technologies that are setting trends and best practices for achieving a healthy future for the education space. Registration Gateway was named a Cool Tool award winner within the security/privacy solution category because of its ability to simplify and improve the student registration process and its attention to the importance of authenticity for the duration of students’ academic careers.

“To be recognized as a Cool Tool really demonstrates the need and importance of secure recordkeeping, especially dealing with the sensitive information students accumulate over the course of their academic years. With Surety’s help, we’re able to provide our customers with the resources they need to guarantee personal record protection to students, parents and district officials.”

For more information, visit surety.com and registrationgateway.com.

About Surety, LLC

Founded in 1994, Surety is the world’s leading provider of technology to protect the integrity and authenticity of digital information. Surety’s founders were pioneers in the field of cryptographic timestamping, and to this day, Surety provides the market’s best solution for long-term, independent proof of electronic data integrity through its AbsoluteProof Service. With millions of electronic records and files worldwide protected under its authenticity Seal, AbsoluteProof can be deployed at all levels – from the desktop or the enterprise to the cloud – and provides an ideal solution to the challenges of protecting intellectual property and online or digital evidence, and proving the authenticity of electronic records. For more information, visit surety.com.

About SRC Solutions Inc.

Founded in 2001, SRC Solutions, Inc. provides a gateway to improved productivity and profitability for educational, government and private industry customers. SRC’s flagship solution, Registration Gateway, enables schools and other higher learning educational institutions and organizations to save time and money from paperless enrollment, downstream reporting, compliance and document tracking. SRC identifies cumbersome, repetitive, counter-productive work procedures and replaces them with easy-to-use, intuitive solutions and streamlined digital processes. As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions, Inc.: Where process meets technology.

Until the 2011-12 school year, parents of children in the district were tasked with filling out several registration and re-enrollment forms each summer. And parents with more than one child in Nixa schools were forced to enter the same information, by hand, multiple times.

It was, quite simply, a pain. But no longer.

Now that Nixa Public Schools uses SRC’s Registration Gateway solution, the days of the district’s parents dealing with endless paperwork are over. For the first time this summer, they simply entered student and contact information into Registration Gateway’s intuitive wizard interface, saving time and headaches.

The best part going forward? No repeat work for multiple children.

FRPL Gateway has increased Nixa’s funding opportunities, and – most importantly – offered more students access to nutritious lunches.

The district has benefited, too. Under the old, paper-based system, Nixa registrars needed to manually key data into the student information system. With Registration Gateway, integration with PowerSchool is automatic.

As a result, accuracy and consistency of parent and student data has increased.

“Now, information just transfers into our student information system,” Nixa PowerSchool/core data coordinator Caralyn Millsap said. “The accuracy is there now, and it saves time for the registrars. There are multiple benefits from it.”

Likewise, participation in Nixa’s free and reduced-price lunch program has increased significantly since the district implemented SRC’s FRPL Gateway solution. FRPL applications used to be sent home as part of a stack of paper documents – a situation that made them all too easy to miss or ignore. Now, all Nixa parents see an electronic copy of the FRPL application as part of the registration and re-enrollment process.

The new, online process has increased Nixa’s funding opportunities, and – most importantly – offered more students access to nutritious lunches. Two-hundred more students qualified for the FRPL program in ’11-12 than ’10-11.

“We’re delighted with Nixa’s success using Registration Gateway and FRPL Gateway,” SRC Solutions Founder and CEO Patrick Maher said. “When the enrollment and re-enrollment processes are easier, parents save time, and districts have more resources to focus on their ultimate goal – providing quality educations.”

SRC Solution’s revolutionary, paperless student enrollment software can now incorporate legacy paper records.

SRC Solutions, developers of the Registration Gateway online student enrollment software, has announced the launch of a Backfile Scanning Module for its paperless system. The new solution takes advantage of the scanning equipment and content management system schools already use for Registration Gateway, allowing teachers, staff and administrators to securely access and easily search an organized database of previously registered students.

By scanning existing students’ paper documents and making them accessible online, school districts avoid the issue of having to physically store and locate the paper records, saving precious space, time and money.

With Registration Gateway in place, all of a school district’s new registration and re-enrollment documents are automatically integrated into the digital filing system. Now, the Backfile Scanning Module allows users to access 100 percent of their student information via Xerox® DocuShare– even documentation completed under traditional, paper-based systems. As with all SRC Solutions Gateway products, access to information is available only to authorized personnel.

“The Backfile Scanning Module gives school districts an electronic dashboard of their entire student population with the click of a mouse,” SRC Solutions Founder and CEO Patrick Maher said. “It’s a natural extension of the Registration Gateway platform. Not having to physically look for or file papers saves schools time and space – which is especially important now, with both in short supply. And storing student data electronically gives schools a solid disaster backup plan, which lets them stop worrying about flooding, fire or theft.”

The Registration Gateway Backfile Scanning Module is also suitable for scanning records and documents from other school departments, including human resources, administration, transportation and more.

Life just got a little easier for parents of school-age children in the city of Buffalo, N.Y. The Buffalo Public School Board has approved a five-year contract to replace its complicated, paper-based enrollment and re-enrollment system with SRC Solutions’ revolutionary Registration Gateway software.

Thanks to Registration Gateway, parents will be able to register or re-enroll their child  for BPS almost entirely online starting with the 2013-14 school year. The district’s current paper-based registration process has come under fire for its complex nature: Parents must locate a physical form, then fill out a confusing series of questions relating to school preferences, No Child Left Behind and more.

The new online paperless system will allow  parents to enter student data through a web-based application from home, and supporting documents will be easily scanned and instantly added to the student’s digital file during the registration process. Registration Gateway will load all the necessary information automatically into BPS’s Student Information System.  Implementations of Registration Gateway in other districts have cut registration and re-enrollment time in half, and saved school districts tens of thousands of dollars in labor and record storage costs.

“We’re delighted parents in the Buffalo Public School system will soon be able to use Registration Gateway to enroll and re-enroll their children,” SRC Solutions Founder and CEO Patrick Maher said. “By taking registration paperless, BPS is saving its schools and its parents countless amounts of time, money and stress.”

SRC Solutions announced the availability of its new software application, Human Resources Gateway. This configurable, web-based software application offers a simpler, more uniform process for managing Human Resources Onboarding processes and document submission through the use of secure, digital storage and automated archival of all personnel data documentation. Human Resources Gateway improves efficiencies through the elimination of manual document tracking, various organizational issues and provides a structure for the HR process securely enabling the submission of documents and data.

“Human Resources Gateway was developed in response to an increasing demand to manage Human Resources departments’ paper records in a greener and more efficient manner,” said Patrick Maher, Founder and CEO of SRC Solutions. “The software application is a natural extension of our Registration Gateway platform for student registration, purpose-built to assist schools in managing teacher and staff information. Human Resources Gateway also works equally well in a corporate environment by eliminating paper-related problems encountered by the Human Resources managers in these companies.”

Human Resources Gateway offers users a variety of other features to improve the Human Resources Onboarding process. The platform allows control over who sees what data—inside and outside of the organization—and includes features such as automated application processing and search options to improve the users’ efficiency. The system also reduces lost and misplaced documentation by tracking and notifying users of missing and late required documents.

The open-ended solution seamlessly integrates with a variety of existing document and content management systems and many financial and ERP systems. Human Resources Gateway also offers improved technological efficiency by functioning through a single portal application and requiring IT departments using the platform to support only one integrated system.

Nixa — As the school year began, RaeLynn Anderson spent less than 15 minutes enrolling her daughter as a freshman at Nixa High School — and she filled out the forms on her laptop while she watched TV.

So the district’s online registration system, new this fall, is fine with her.

“Anytime they can eliminate the mountains of paperwork that we get home on the first day of school I think is helpful, because I just don’t know if a lot of people read everything that comes home,” Anderson said.

As one of the first area districts to require online registration, Nixa hopes to cut costs and increase accuracy and privacy of information as it reduces the amount of paperwork through the EZ School Registration system, said Zac Rantz, communication coordinator for the schools.

“I do not know of another district that has gone completely online with everything as we have,” Rantz said.

Instead of filling out a stack of paper forms on everything from enrollment and medical information to technology use and the free and reduced-price lunch program, parents and guardians are now going online to supply data.

Some have suggested improvements. While the process wasn’t time-consuming for Anderson, for example, she said she knows of parents with several children who didn’t like the fact that they had to enter family information more than once online.

Yet many have offered positive feedback about the new system, Rantz said — “along the lines of ‘It’s about time. We’re glad that you’ve done that.’”

Nothing new

Online information isn’t new to the Nixa School District.

For a couple of years, families have been able to access grades, attendance reports and other student information through the district’s PowerSchool system, Rantz said.

But last year, a district Comprehensive School Improvement Plan committee began to look into online registration, too, after discovering that more than 90 percent of Nixa families have home computers with Internet access — and that implementation and licensing fees for an online system would cost less than the usual process.

By the end of the 2010-2011 school year, the district was notifying families of the upcoming change — or mandate, since Rantz said there’s no traditional paperwork alternative for less-than-computer-savvy patrons.

Learning curve

At new student enrollment in early August and as school began, however, staff and volunteers helped those who needed either coaching or computer access.

And the district will continue to offer help and access, Rantz said: At Inman Intermediate School, office manager Sue Clement has reserved a computer for parents’ use.

“My kiosk, I like to call it,” she said with a laugh.

Saving time, costs

While learning how to use the new system is taking some time right now, Clement said it is already saving time, too.

Although she and other office managers do double-check online forms to make sure the schools have all the information they need, they no longer have to input information from paper — a process that once took months, Rantz said, with about 5,800 students in the district.

In addition, as students are enrolled online, the system sends automatic emails to those in charge of services such as special education or the free and reduced-price lunch program, so staff can match students with services more quickly.

“There’s been many times a child has walked in with their parents to meet us and receive a teacher, and we’re ready,” Clement said. “We’ve got all that background information for them, so we can place them, and we can start serving them right away.”

With an implementation and training fee of $9,995 and an annual license fee of $12,000, the system isn’t free.

But it didn’t take too many calculations for the district to realize that copying, paper, postage and staff hours cost more, Rantz said, especially when it came to sending summertime packets at $1 in postage alone to Nixa’s 1,600 or so high school students.

Multiple benefits

Accuracy and privacy are other attributes of the new system, he said.

Mistakes still pop up on online forms, but office managers don’t have to contend with deciphering poor handwriting.

The online system also makes families’ applications for the free and reduced-price lunch program even more confidential than turning in sealed envelopes, a district practice since 2008 that led to greater participation in the program.

“This is a just a way for parents to apply even more anonymously,” Rantz said.

Yet greater positive personal interaction between families and staff — without sheets of paper between them — was one of the first benefits Clement saw at Inman.

“This time, when we had orientation, they walked in and they truly got to meet the teacher, and the teacher could talk to them about expectations,” she said. “We weren’t giving them all these sheets of information and saying, ‘Do this, do this.’”

SOURCE:  news-leader.com

“Proper data integrity protection controls are essential in making a paperless environment perform flawlessly,” said Patrick Maher, Founder and CEO of SRC Solutions, Inc. “

Reston, VA – September 1, 2011 — Surety, LLC, the leading provider of digital protection solutions, and SRC Solutions, Inc., a provider of technologies for improved productivity and profitability for educational, government and private industry customers, announced their partnership to aid student registration processes for local school districts. Under the agreement, SRC Solutions has integrated Surety’s AbsoluteProof Service into its Registration Gateway system, SRC’s flagship offering that is designed to streamline the student registration process, eliminate paper, minimize data inaccuracies and reduce administrative time and costs.

The integration enables school districts to prove the authenticity of their electronic student records should they ever be legally challenged. AbsoluteProof digitally timestamps (or “seals”) each student record, capturing the exact time and date it was created, and providing an independent means to prove that the records have not been changed or altered since the time they were “sealed.” This sealing process allows records and their data to be protected for the entirety of their existence. The SRC and Surety partnership is already providing systems and services to multiple school districts in all major markets and geographies throughout the country.

“Electronic record systems have been deployed by all types of businesses over the years, and school districts are no exception,” said Jim O’Connor, president and CEO of Surety. “One thing all of these systems share, regardless of industry, is the need for effective, long-term and independent electronic data integrity protection controls. We’re thrilled to be working with SRC Solutions, who recognizes this need, and is using AbsoluteProof in its Registration Gateway solution to provide its customers with the best available solution.”

By partnering with Surety, data and information that is collected and stored within Registration Gateway, such as a student’s personal and educational track records and supporting documents (which typically can equal over 200 pages of hard copy documents over the course of an undergraduate education), will be recorded in a paperless environment with its integrity maintained. AbsoluteProof allows users of the system, such as school administrators and student guardians, to be certain of and assured in the fact that the data and records are collectively recorded and secured in a reliable environment, and have not been altered – maliciously or inadvertently – since their creation.

“Proper data integrity protection controls are essential in making a paperless environment perform flawlessly,” said Patrick Maher, Founder and CEO of SRC Solutions, Inc. “Surety’s AbsoluteProof provides Registration Gateway customers with the necessary controls, and allows all parties within the education system, such as guardians, teachers, and administrators to collaborate, and successfully record and monitor the careers of their students.”

About Surety, LLC
Founded in 1994 by leading Bellcore Scientists, Surety is the leading independent, digital time-stamp authority (TSA) to the life sciences, R&D and education markets. With millions of electronic records and files worldwide protected under its authenticity Seal, the company’s flagship service offering, AbsoluteProof, enables organizations to meet the legal, fiduciary and regulatory responsibilities associated with creating, managing and archiving electronic records, files and data by providing legally-defensible evidence of data integrity and authenticity. AbsoluteProof ensures against content tampering by providing a “digital wax seal” for all types of electronically stored information. For more information, visit surety.com.

About SRC Solutions, Inc.
Founded in 2001, SRC Solutions, Inc. provides a gateway to improved productivity and profitability for educational, government and private industry customers. SRC’s flagship solution, Registration Gateway, enables schools and other higher learning educational institutions and organizations to save time and money from paperless enrollment, downstream reporting, compliance and document tracking. SRC identifies cumbersome, repetitive, counter-productive work procedures and replaces them with easy-to-use, intuitive solutions and streamlined digital processes. As a XEROX^®Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions, Inc.: Where process meets technology. For more information, please visit SRC Solutions at registrationgateway.com.

“Educators are being stretched thinner than ever before – and there’s just not enough time to get everything done efficiently”

“Educators are being stretched thinner than ever before – and there’s just not enough time to get everything done efficiently,” said David Smith, vice president, DocuShare, Xerox Corporation. “DocuShare simplifies important day-to-day activities, improves compliance requirements and reduces costs so educators can concentrate on student readiness.”

Here’s a look at how DocuShare has helped schools improve student registration, automate paper-based processes and secure information:

• With 21 schools and 15,485 students, Walled Lake Consolidated School District in Michigan uses DocuShare to simplify the student registration process. Together with partner SRC Solutions, Inc., Walled Lake implemented Registration Gateway, an online enrollment system built on DocuShare. The district reports data entry accuracy has improved by 90 percent in just six months during its trial period.

• After a fire destroyed the administrative building of the Upper Merion Area School District in Pennsylvania, the board contracted SRC Solutions to scan and organize more than a million documents into DocuShare – securing essential data while eliminating the need for external storage facilities. The school district further benefited from DocuShare by improving workflows in its purchasing and HR departments, where all purchase orders and employee information are now scanned and digitally archived. This has significantly increased efficiency by speeding user access, allowing electronic distribution and notifications, and producing PDF files so documents can be searched and retrieved in seconds.

• Kawartha Pine Ridge School Board in Ontario, Canada relies on DocuShare to automate paper-based processes including payroll records, student registration forms and teaching manuals. For example, the district has reduced the manual, three-day processing of its monthly cell phone bills down to one step with DocuShare – which quickly scans more than 380 bills and distributes them accordingly. The school board also uses DocuShare to securely share and update information for its 33,000 students and 3,500 employees.

Source: ECM Connections and XEROX Docushare.
Click here to read article at ECMConnections.com

Mobile Co. Public School’s Online Registration: fox10tv.com

Registration Gateway (formerly EZ Registration-Online Registration) will now be a simpler way for parents and guardians to sign up.

This pilot program will start with twelve schools:

• HIGH SCHOOLS: Citronelle, Blount, BC Rain, Theodore, LeFlore, Murphy, Vigor, Williamson
• MIDDLE SCHOOLS: Lott and Alba
• ELEMENTARY SCHOOLS: Chickasaw and Dauphin Island

Now with the Registration Gateway website, students can be enrolled by entering the data online. As this is a new program, students will still be required to visit his/her school and bring in proper documentation. However the benefits of improving student registration will be:

• Reducing long lines at registration
• Reducing the use of paper
• Saving the school time and money which can be spent on educational needs
• Producing more accurate student data

Click Here
For more information on how your school can use Registration Gateway

Santiago’s article discusses the paperless enrollment technology provided by SRC Solutions (SRC) through the Registration Gateway platform which enables K-12 schools to save time and money.

Registration Gateway was initially chosen by West Orange school district because created a paperless student enrollment process. But it soon became obvious that the technology would provide tremendous benefits to other labor and paper intensive processes in different departments throughout the district. In fact, the solution provided the district a return on investment of less than six months.

“The education system requires a tremendous amount of data and documentation. Registration Gateway allows us to focus less on processing paperwork and more on what matters most-meeting the educational needs of our students,” wrote Santiago. “We now have a fast, cost-efficient, secure registration process that allows for easy access to student files.”

Click here to read the full story.